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What is a CMMS and why should you care?

A Computerized Maintenance Management System, or CMMS, is a piece of software that helps organizations keep track of their maintenance operations. It covers all aspects of maintenance, from work orders and preventive maintenance to inventory management and suppliers.

A properly used CMMS can save an organization time and money by improving communication, organization, and asset utilization. In this post, we'll take a look at the three main objectives of a CMMS and how they can benefit your organization.

Objective #1: Track & Store Maintenance Data

The first objective of a CMMS is to track and store data related to your organization's maintenance operations. This data includes information on work orders, preventive maintenance schedules, inventory levels, supplier contact information, and more.

One of the biggest benefits of having this data in a central location is that it can be used to improve communication between different departments within your organization. When everyone is able to access the same information, there are fewer misunderstandings and errors.

You then make better decisions about your maintenance operations. For example, if you notice that certain types of equipment break down more often than others, you can use this information to make changes to your preventive maintenance schedules.

Objective #2: Schedule & Dispatch Work Orders

The second objective of a CMMS is to schedule and dispatch work orders. This means that when a piece of equipment breaks down, you can generate a work order in your CMMS and assign it to the appropriate technician.

The benefits of this are twofold. First, it ensures that work orders are dealt with in a timely manner. Second, it prevents technician schedule conflicts by ensuring that each technician is only assigned work orders that they are qualified to handle.

Objective #3: Monitor Maintenance KPIs

The third objective of a CMMS is to monitor key performance indicators (KPIs) related to your maintenance operations. KPIs are metrics that can be used to measure the performance of your maintenance department.

Monitoring these KPIs can help you identify areas where your maintenance department needs improvement. Additionally, some CMMS solutions offer features that can help you automate the KPI reporting process.

A Computerized Maintenance Management System (CMMS) is a powerful tool that can help organizations improve communication, optimize asset utilization, and save time and money.

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